Contacting Professionals
Make a positive first impression when reaching out to potential candidates:
Crafting effective messages
Create personalized outreach that gets responses:
- Use a clear, specific subject line
- Address the candidate by name
- Reference specific aspects of their portfolio you admired
- Explain why they're a good fit for your opportunity
- Be concise but informative about your company and the role
- Include next steps and how to respond
Using the messaging system
Navigate our platform's communication tools:
- From a candidate's profile, click "Contact"
- Choose between "Send Message" or "Invite to Apply"
- Compose your message using the rich text editor
- Attach relevant documents if needed (job description, company info)
- Set message priority (standard or urgent)
- Send and track receipt/read status
Scheduling interviews
Streamline the interview process:
- Use the built-in scheduling tool to suggest multiple time slots
- Include clear information about interview format (video, phone, in-person)
- Add team members who will participate in the interview
- Send preparation materials or topics to be discussed
- Set up automatic reminders for both parties
Following up
Maintain momentum with candidates:
- Follow up within 48 hours after an interview
- Provide feedback and next steps
- Keep candidates informed about your timeline
- If there's a delay in decision-making, communicate this
- Send a polite message even to candidates who aren't selected
Communication etiquette
Maintain professional standards:
- Respect candidates' time and current employment situation
- Keep all communication confidential
- Respond promptly to candidate questions
- Be transparent about compensation and expectations
- Avoid contacting the same candidate repeatedly if they've declined
Building a reputation as a respectful and responsive employer will help you attract better talent in the long run.